TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-375-3P Chemical Addition Backup System, KWRP, estimated cost between $5,130,000.00 and $6,210,000.00, Account 401-50000-645650, Requisition 1634764
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-375-3P, Chemical Addition Backup System, KWRP.
The purpose of this contract is to build facilities that remove phosphorus from the treatment process in order meet upcoming permit limits. By August 2026, the Kirie WRP will need to meet an effluent monthly phosphorus limit of 1 mg/L. Ferric chloride will be dosed at the influent to the final tanks in Battery A and at the influent to Battery B. The chemical addition system will serve as a backup to the Kirie WRP’s biological system, which has proven to be effective in achieving the 2030 phosphorus effluent requirement of 0.5 mg/L. The ability to add chemicals will help to consistently meet the phosphorus limits even under conditions of unusually high phosphorous in the plant’s influent.
The project consists of the following:
1. Furnishing and providing all elements for a complete chemical storage and delivery system.
2. Two fiberglass reinforced plastic chemical storage tanks.
3. One concrete foundation and secondary containment structure.
4. Three chemical dosing pumps and one cast-in-place concrete pump room to house the dosing pumps.
5. PVC piping and valves to deliver chemicals to dosing points.
6. Emergency eye wash and shower stations.
7. Improvements to the Wille Road west entrance to facilitate the delivery of chemicals to the Kirie WRP.
8. Associated controls, instrumentation, and integration into DCS for control and monitoring of the system.
9. Associated power, communication, and lighting.
It is estimated that 23 jobs will be created or saved as a result of award of this contract with an estimated 10,909 man-hours of skilled trades utilized.
The estimated cost for this contract is between $5,130,000.00 and $6,210,000.00. The cost range will be stated in the advertisement for bids.
The bid deposit for this contract is $250,000.00.
The contract specifications require that all work commence 30 calendar days after approval of the contractor’s bond and shall be completed within 456 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.
An application for an IEPA Construction Permit has been submitted for this contract.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D, will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), and/or Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE) utilization goals. The tailored MBE, WBE, and VBE utilization goals for this contract are 20 percent MBE, 9 percent WBE, and 3 percent VBE.
The tentative schedule for this contract is as follows:
Advertise March 26, 2025
Bid Opening April 29, 2025
Award May 15, 2025
Completion September 1, 2026
Funds are available in Account 401-50000-645650.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-375-3P.
Requested, Catherine A. O’Connor, Director of Engineering, CS:PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 6, 2025
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