TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON Procurement
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order for Contract 08-405-11 Furnishing Various Temporary Personnel Services to Various Locations from January 1, 2008, to December 31, 2010, to Professional Dynamic Network, Inc., for Groups A, B, and G, and to Seville Staffing, LLC, for Groups C, D, E, F, H, I, and J, in an amount of $134,951.28, from an amount of $622,748.48 to an amount not to exceed $487,797.20, Accounts 101-16000, 30000, and 66000-612490, Purchase Orders 3049974 and 3049975
Body
Dear Sir:
On March 6, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 08-405-11 Furnishing Various Temporary Personnel Services to Various Locations from January 1, 2008, to December 31, 2010, to Professional Dynamic Network, Inc., for Groups A, B, and G, and to Seville Staffing, LLC, for Groups C, D, E, F, H, I, and J, in an amount of $638,771.33. The contract expires on December 31, 2010.
As of July 9, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $16,022.85 from the original amount awarded of $638,771.33. The current contract value is $622,748.48. The prior approved change orders reflect a 2.51% decrease to the original contract value.
This change order is needed in order to comply with appropriation control requirements.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 08-405-11 in an amount of $134,951.28 (21.67% of the current contract value) from an amount of $622,748.48 to an amount not to exceed $487,797.20.
Funds will be restored to Accounts 101-16000, 30000, and 66000-612490.
Requested, Edmund J. Cook, Deputy Director of M&O, EMcE:BKS:MG:CW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009
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