TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order to E.J. Ward, Inc., to Furnish, Deliver, and Activate Fueling Terminals at various plant locations throughout the District, under Sourcewell (formerly NJPA) Purchasing Contract No. 081524-EJW, in an amount not to exceed $206,256.08, Account 101-15000-634810/612430, Requisition 1664355
Body
Dear Sir:
Authorization is requested to issue a purchase order to E.J. Ward, Inc., to furnish, deliver and activate five (5) fueling terminals at various plant locations throughout the District. The Equipment will be delivered in December 2026, implementation and cloud services will be implemented starting in 2027.
Sourcewell currently has a competitively bid contract with E.J. Ward, Inc., (081524-EJW) for Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase medium duty construction equipment during the contract period. The term of contract 081524-EJW began on August 15, 2024, and expires on November 18, 2028.
The Fueling Terminals being purchased under this agreement are needed to upgrade our outdated PetroVend System. The Fueling Terminals will be replaced at HASMA, Stickney, Egan, O’Brien, and Calumet Plants.
E.J. Ward, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicle and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to E.J. Ward, Inc., in an amount not to exceed $206,256.08.
The estimated expenditures for 2026, 2027, 2028, 2029, 2030, and 2031 are $86,093.98, $58,200.00, $14,375.00, $14,973.96, $15,845.46, and $16,767.68 respectively. Funds for 2026 are available in Account 101-15000-634810. Funds for 2027, 2028, 2029, 2030, and 2031 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Shellie A. Riedle, Administrative Services Officer, CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026