TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 09-839-11, Reconditioning 480 Volt Air Circuit Breakers for the Calumet Water Reclamation Plant, to Quad Plus, LLC, in an amount not to exceed $112,659.15, Account 101-68000-612650, Requisition 1269950
Body
Dear Sir:
On April 2, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-839-11, Reconditioning 480 Volt Air Circuit Breakers for the Calumet Water Reclamation Plant.
In response to a public advertisement of April 29, 2009, a bid opening was held on May 19, 2009. The bid tabulation for this contract is:
QUAD PLUS, LLC *$112,659.15
KOONTZ-WAGNER MAINTENANCE SERVICES, LLC *$143,026.03
AMERICAN INDUSTRIAL MOTOR SERVICE, LLC *$144,178.03
MAGNETECH INDUSTRIAL SERVICES, INC. *$147,148.03
EESCO, DIVISION OF WESCO DISTRIBUTION, INC., *$219,219.86
D/B/A ENGLEWOOD ELECTRICAL SUPPLY
*corrected total
Three hundred seventy-four (374) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
Quad Plus, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $182,000.00, placing the bid of $112,659.15, approximately 38.1 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because most of the work will be performed by specially trained engineers and technicians at the contractor’s facilities. Any work within District premises will be performed by District trades personnel.
The Revised Appendix D was not included in this contract because of the specialized nature of the work involved.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 09-839-11, to Quad Plus, LLC, in an amount not to exceed $112,659.15, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2009 expenditure in the amount of $41,000.00, are available in Account 101-68000-612650. The estimated expenditure for 2010 is $71,659.15. Funds for the 2010 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009