TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 15, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-401-11 Furnish and Deliver Police Uniforms for a Thirty-Six (36) Month Period, estimated cost $74,000.00, Account 101-15000-623700, Requisition 1565544
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver police uniforms for a thirty-six (36) month period. This contract begins October 9, 2021 and will expire October 8, 2024.
The purpose of this contract is to provide the uniforms and accessories which are essential for a well-equipped, effective District police force.
The estimated cost for this contract is $74,000.00. The estimated 2021, 2022, 2023, and 2024 expenditures are $8,880.00, $23,680.00, $23,680.00, and $17,760.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 28, 2021
Proposals Received August 17, 2021
Award September 2, 2021
Completion October 8, 2024
Funds for the 2021 expenditures are available in Account 101-15000-623700. Funds for the 2022, 2023, and 2024 expenditures are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-401-11.
Requested, Shellie A. Riedle, Acting Administrative Services Officer, JRM:CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021