TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase purchase order and amend agreement for Contract 05-RFP-19 Provide Fleet Vehicle Management Services for the Period of January 5, 2006 to October 31, 2008, with LeasePlan USA, in an amount of $65,000.00, from an amount of $997,160.00 to an amount not to exceed $1,062,160.00, Account 101-15000-612860, Purchase Order 3037203
Body
Dear Sir:
On January 5, 2006, the Board of Commissioners passed an order authorizing the Purchasing Agent to issue a purchase order and enter into an agreement for Contract 05-RFP-19 Provide Fleet Vehicle Management Services for the Period of January 5, 2006 to October 31, 2008 with LeasePlan USA, in an amount not to exceed $997,160.00. The contract expires on October 31, 2008.
This contract has no previous change orders.
An increase in the contract value is now being requested to more accurately reflect estimated expenditures.
The change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to increase the purchase order in an amount of $65,000.00 (6.5% of the current contract value) from an amount of $997,160.00 to an amount not to exceed $1,062,160.00.
Funds will be available in Account 101-15000-612860.
Requested, Edmund J. Cook, Deputy Chief Engineer, EJC:EMcE:BKS:MG:CW:GT
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien