TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with Surefire Protection, Inc., for Contract 10-427-11 Semi-Annual Inspection, Repairing, Recharging, and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a Period of Three Years, in an amount of $16,900.00, from an amount of $162,175.00, to an amount not to exceed $179,075.00, Account 101-25000-612780, Purchase Order 3060428
Body
Dear Sir:
On October 15, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 10-427-11 Semi-Annual Inspection, Repairing, Recharging, and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a Period of Three Years with Surefire Protection, Inc, in an amount not to exceed $162,175.00. The scheduled contract completion date is December 31, 2012.
This contract has no prior change orders.
In December 2010, $16,900.00 was expended to pay for an emergency re-fill of the Calumet Plant, West TARP Electrical Room's FM-200 fire suppression system. This payment significantly reduced funds available for maintenance for the year 2012. An increase in the purchase order is requested, due to unexpected expenditures for the emergency re-fill of the system.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-427-11 in an amount of $16,900.00 (10.42% increase to the current contract value), from an amount of $162.175.00, to an amount not to exceed $179,075.00.
Funds will be available in Account 101-25000-612780.
Requested, Denice E. Korcal, Director of Human Resources, DEK:GT:EJK:JLK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012