TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Sunbelt Rentals, Inc., to Rent a Pneumatic Chain Hoist and accessories to the Stickney Water Reclamation Plant, for an approximate eleven-month period, under Sourcewell (formerly NJPA) Purchasing Contract No. 062320-SNB, in an amount not to exceed $53,167.73, Account 101-69000-612330, Requisition 1623134
Body
Dear Sir:
Authorization is requested to issue a purchase order to Sunbelt Rentals, Inc., to furnish and deliver one (1) rental pneumatic chain hoist and accessories to the Stickney Water Reclamation Plant for approximately an eleven-month period. The pneumatic hoist equipment will provide temporary supplemental equipment to handle movements of the coarse screens at the Stickney Water Reclamation Plant.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Sunbelt Rentals, Inc., (062320-SNB), for providing equipment rentals. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year equipment during the contract period. The term of contract 062320-SNB began on August 26, 2020 and expires on August 27, 2025.
Sunbelt Rentals, Inc., is not registered to transact business in Illinois, but it is registered, active and in good standing in the State of North Carolina. The Director of Maintenance and Operations has requested to move forward with the recommendation to award. The Director of Procurement and Materials Management concurs.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the rental chain hoist and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Sunbelt Rentals Inc., in an amount not to exceed $53,167.73.
Funds are available in Accounts 101-69000-612330.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dk
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2024