TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 04-201-4F Tollway Dam, Grout Curtain and Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area, to F.H. Paschen, S.N. Nielsen and Associates LLC, and Cabo Construction Corporation, Joint Venture in an amount of $24,244.58, from an amount of $71,557,081.68, to an amount not to exceed $71,581,326.26, Account 401-50000-645620, Purchase Order 5001105
Body
Dear Sir:
On December 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-201-4F, Tollway Dam, Grout Curtain and Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area to F.H. Paschen, S.N. Nielsen and Associates LLC, and Cabo Construction Corporation, Joint Venture, in an amount not to exceed $67,775,617.14. The scheduled contract completion date is May 25, 2014.
As of March 16, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $3,781,464.54 from the original amount awarded of $67,775,617.14. The current contract value is $71,557,081.68. The prior approved change orders reflect a 5.58% increase to the original contract value.
The contract plans and specifications require the installation of fencing atop the Roller Compacted Concrete (RCC) Gap Dam along the north and south spans. Periodic inspection of the upstream and downstream faces of the RCC Gap Dam and quarry plugs will be required by the Illinois Department of Natural Resources and the United States Army Corps of Engineers. This change order adds two swing gates and safety cable, along the dam to allow access for inspection.
This change order includes a credit for the specified fencing and an extra for the swing gates and safety cable.
The contractor submitted a cost proposal (CCO-018) for a credit in the amount of $4,872.00 and an extra in the amount of $29,116.58 for a net extra in the amount of $24,244.58. The engineer reviewed the proposal, found it reasonable, and stated via Correspondence 727, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-201-4F in an amount of $24,244.58 (0.03% of the current contract value), from an amount of $71,557,081.68, to an amount not to exceed $71,581,326.26.
Funds are available in Account 401-50000-645620.
Requested, Kenneth A. Kits, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012
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