TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-813-11 Furnishing and Delivering Air Filters to the Calumet Water Reclamation Plant, estimated cost $168,000.00, Account 101-68000-623270, Requisition 1331699
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 12-813-11 Furnishing and Delivering Air Filters to the Calumet Water Reclamation Plant (WRP), at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure air filters to ensure the availability of clean air at various locations and to maintain District equipment in optimum operating conditions at the Calumet WRP for an approximately three-year period.
The total estimated cost of the contract is $168,000.00. The estimated 2012, 2013 and 2014 expenditures are $56,000.00 for each year.
The bid deposit for this contract is $8,400.00.
The contract specifications require that all work commence after receipt of the purchase order and terminate thirty-six months thereafter. Liquidated damages are Fifty Dollars ($50.00) for each calendar day that the contractor is in default of the time specified.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise November 30, 2011
Bid Opening December 20, 2011
Award January 19, 2012
Completion December 31, 2014
Funds are being requested in 2012, in Account 101-68000-623270, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for subsequent years, 2013 and 2014, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-813-11.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011