TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and amend an existing agreement with LoadSpring Solutions, Inc., for Hosting and Support of Oracle Primavera Software, in an amount not to exceed $21,960.00, Account 101-27000-612820, Requisition 1469140
Body
Dear Sir:
Authorization is requested to issue a purchase order and amend an existing agreement with LoadSpring Solutions, Inc., for hosting and support of Oracle Primavera construction scheduling software for a one-year period. This purchase order will expire on September 29, 2018.
The District uses Oracle Primavera, a critical path method (CPM) scheduling system, to manage all capital construction projects. The scheduling system provides a collaborative environment to both District personnel and contractors working with the District.
On October 4, 2013, the Board approved extending the contract for an additional three-year period ending September 29, 2016. On September 1, 2016, the Board approved extending the contract for an additional one-year period ending September 29, 2017.
LoadSpring Solutions, Inc., the current service provider of the hosting service has submitted prices for the services required. Inasmuch as LoadSpring Solutions, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
LoadSpring Solutions, Inc. is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Massachusetts. The Director of Information Technology has given approval to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and amend an agreement with LoadSpring Solutions, Inc. in an amount not to exceed $21,960.00.
Funds are available in Account 101-27000-612820.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017