TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with IXOM Watercare, Inc. to Provide a Twelve-Month Maintenance Service Program for 32 Solar Powered Mixers/Aerators (SolarBees) at the Thornton Composite Reservoir and the McCook Reservoir, in an amount not to exceed $200,000.00, Account 101-66000-612620, Requisition 1576608
Body
Dear Sir:
Authorization is requested to issue purchase order and enter into an agreement with IXOM Watercare, Inc., to provide assessment, maintenance, and repair services at the Thornton Composite Reservoir and the McCook Reservoir. All services will be performed before December 31, 2023.
IXOM Watercare, Inc., the sole source provider for this service to optimize the performance, efficiency, and reliability of the existing 32 Solar Powered Mixer/Aerator (SolarBee) systems at the Thornton Composite Reservoir and the McCook Reservoir, has submitted prices for the services required. Inasmuch as IXOM Watercare, Inc. is the only source of supply of the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
IXOM Watercare, Inc. is not registered to transact business in Illinois, but it is registered, active and in good standing in the State of New York. The Director of Maintenance and Operations has requested to move forward with the recommendation to award. The Director of Procurement and Materials Management concurs.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the work involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included because IXOM Watercare, Inc. is the sole provider for these proprietary repair and maintenance services.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue purchase order and enter into an agreement with IXOM Watercare, Inc. in an amount not to exceed $200,000.00.
Funds are available in Account 101-66000-612620.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2023