TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 08-841-11, Services of Tractors and Tillers with Operators at the Calumet Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $11,610.11, from an amount of $170,000.00, to an amount not to exceed $158,389.89, Account 101-68000-612520, Purchase Order 5000829
Body
Dear Sir:
On February 7, 2008, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 08-841-11, Services of Tractors and Tillers with Operators at the Calumet Water Reclamation Plant, to Stewart Spreading, Inc., in an amount not to exceed $170,000.00. The contract expired on November 26, 2008.
This contract has no prior change orders.
Due to less than anticipated use of the services in 2008, funds in the amount of $11,610.11 were not utilized.
This change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease Contract 08-841-11 in an amount of $11,610.11 (6.8% of the current contract value), from an amount of $170,000.00 to an amount not to exceed $158,389.89.
Funds will be restored in Account 101-68000-612520.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
Attachment