TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 24-002-11, Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period to Matheson Tri-Gas, Inc., in an amount not to exceed $36,000.00, from an amount of $77,265.27, to an amount not to exceed $113,265.27, Account 101-20000-623840, Agreement 7002106
Body
Dear Sir:
On November 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to award 24-002-11, Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period to Matheson Tri-Gas, Inc., in an amount not to exceed $67,265.28. The contract expires on December 31, 2024.
As of September 17, 2024, the list of change orders has been approved.
Original Contract Amount $67,265.28
Date of Board Approval 11/16/2023
Cumulative Change Order (9/17/2024) $9,999.99
% Change of Original Contract Value 14.9%
Current Contract Value $77,265.27
Requested Increase or Decrease $36,000.00
New Contract Value $113,265.27
% Change of Current Contract Value 46.6%
Total % Change of Original Contract Value 68.4%
An increase to the contract value is being requested due to District-wide ongoing demand for bulk liquid argon at the various plants. A new bulk liquid argon tank was installed at the Calumet Water Reclamation Plant in May 2023, and this has increased the usage that is required for operations at the plant.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 24-002-11 in an amount of $36,000.00 (46.6% of the current contract value), from an amount of $77,265.27, to an amount not to exceed $113,265.27.
Funds are available in Account 101-20000-623840.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024