TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-667-11, Native Prairie Landscape Maintenance at Various Service Areas, estimated cost $456,600.00, Account 101-69000-612420, Requisition 1617127
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-667-11, Native Prairie Landscape Maintenance at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain services necessary to maintain native prairie landscape at the District’s various facilities and properties for a three-year period. The contract will have three groups: Group A for the Stickney Service Area, Group B for the Calumet Service Area, and Group C for the North Service Area. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $456,600.00. The estimated 2025, 2026, and 2027 expenditures are $152,200.00 for each year.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will be included in this contract. The type of work to be performed under the contract is within the “Maintenance Services” category for establishing utilization goals. The associated individual goals for this contract are 15% Minority-owned Business Enterprises (MBE) and /or Women-owned Business Enterprises (WBE), and 3% Veteran-owned Business Enterprises (VBE).
The tentative schedule for this contract is as follows:
Advertise November 20, 2024
Bid Opening December 17, 2024
Award January 16, 2025
Completion December 31, 2027
Funds are being requested in Account 101-69000-612420 and are contingent on the Board of Commissioners' approval of the District's budget for 2025, 2026, and 2027.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-667-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024
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