TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Hach Company to Furnish and Deliver analyzer equipment and parts to various locations, in a total amount not to exceed $450,000.00, Accounts 101-67000, 68000, 69000-623070
Body
Dear Sir:
Authorization is requested to issue purchase orders to Hach Company to furnish and deliver equipment and parts for acetate, cyanide, nitrate, potassium, sodium, dissolved oxygen, ammonia, PH, chlorine, and alkaline analyzers, samplers, and controllers to various locations, on an as needed basis, for a three-year period. All equipment and parts will be delivered prior to December 31, 2025.
Hach Company, the sole source distributor of Hach analyzer equipment and parts, has submitted prices for the equipment and parts required. Purchase orders will be issued for the equipment and parts as needed based on the prices received from Hach Company. Inasmuch as Hach Company is the only source of supply for the equipment and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Hach Company is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement (MPLA), the Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because the purchase orders are for furnish and deliver of equipment and parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Hach Company, in an amount not to exceed $450,000.00. Purchase orders will be issued when the parts and equipment are required. Payment will be based on the unit cost received by Hach Company.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623070. The estimated expenditures for the period of 12/01/2022 through 8/31/2023 are $150,000.00, 9/1/2023 through 8/31/2024 are $150,000.00, and 9/1/2024 through 8/31/2025 are $150,000.00. Funds for years 2023, 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2022