TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-685-11 Furnishing and Delivering Rain Barrels to Various Locations, estimated cost $296,000.00, Account 501-50000-623990, Requisition 1276922
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering rain barrels to various locations at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure rain barrels for resale to homeowners to store rainwater from rooftops for later use in watering lawns and gardens. Storing the rainwater for later use will both conserve Lake Michigan water and help manage stormwater by putting more water back into the ground instead of into the sewers.
The contract specifications require a total of 5,000 rain barrels to be furnished and delivered to the North Side, Stickney and Calumet Water Reclamation Plants over an approximately two-year period. Liquidated damages are $50.00 for each calendar day that the Contractor is in default of the time limit for furnishing and delivering the rain barrels.
The estimated cost for this contract is $296,000.00. The estimated 2009 and 2010 expenditures are $96,000.00 and $200,000.00 respectively.
The contract bid deposit is $14,800.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows
Advertise July 29, 2009
Bid Opening August 18, 2009
Award September 17, 2009
Completion October 1, 2011
Funds for the current year are available in Account 501-50000-623990. Funds for subsequent year, 2010 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds are available in Account 501-50000-623990.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-685-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009