TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 07-854-3M, Emergency Elevator Improvements at Kirie and Hanover Park Water Reclamation Plants, to KONE Inc., in an amount of $40,068.94, from an amount of $3,645,594.41 to an amount not to exceed $3,685,663.35, Accounts 101-50000-612680, 401-50000-645680, and 645780, Purchase Order 5000787
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Dear Sir:
On October 18, 2007, the Board of Commissioners authorized the Purchasing Agent to award Contract 07-854-3M, Emergency Elevator Improvements at Kirie and Hanover Park Water Reclamation Plants to KONE Inc., in an amount not to exceed $3,559,966.95. The contract expires on March 31, 2010.
As of December 5, 2008, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $85,627.46 from the original amount awarded of $3,559,966.95. The current contract value is $3,645,594.41. The prior approved change orders reflect a 2.41% increase to the original contract value.
An extra in the amount of $40,068.94 is requested to provide a new sling and cab assembly along with associated equipment for elevator No. 1 at the Hanover Park Water Reclamation Plant. Elevator No. 1 was scheduled to have its controls upgraded under this contract. However, a severe rainstorm on September 13, 2008 flooded parts of the plant. The cab for elevator No. 1 was submerged as a result of this flooding. The cab is approximately 25 years old and made of wood. The wood has expanded, cracked, and deteriorated as a result of being submerged, and the sling, which holds the cab, is corroded. Consequently, rather than attempt to repair the cab and sling, it is prudent to provide a new, modern, stainless steel cab and galvanized steel sling, so that the elevator will perform for many years without maintenance problems.
The contractor submitted a cost proposal (COR-004) in the amount of $40,068.94. The engineer reviewed the proposal, found it reasonable, and stated via file letter 48, that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to increase Contract 07-854-3M in an amount of $40,068.94 (1.10% of the current contract value) from an amount of $3,645,594.41 to an amount not to exceed $3,685,663.35.
Funds are available in Accounts 101-50000-612680, 401-50000-645680 and 645780.
Requested, Joseph P. Sobanski, Chief Engineer, TEK:JAW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
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