TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Sirius Automation Group Inc. for preventive maintenance and repair of a Sirius automated weighing robotic system, in an amount not to exceed $11,840.00, Account 101-16000-612970, Requisition 1583718
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Sirius Automation Group Inc. for preventive maintenance and repair of a Sirius automated weighing robotic system in the Industrial Waste Analytical Laboratory (IWAL) located at the Stickney WRP. This purchase order will expire on August 28, 2023.
Sirius Automation Group Inc. (Sirius), the sole-service provider of the Sirius automated weighing robotic system (AWS), has submitted pricing for the preventive maintenance and repair. The AWS system is used for the analysis of solids in a variety of Metropolitan Water Reclamation District of Greater Chicago (District) samples. The suspended solids analysis performed on the instrument located in the IWAL is a Sewage and Waste Control Ordinance and User Charge Ordinance required analysis.
Sirius, the sole service provider of AWS, has submitted pricing for the preventive maintenance and repair. Inasmuch as Sirius is the only source of supply for the goods required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Sirius is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provision of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because Sirius is the sole provider of the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Sirius in an amount not to exceed $11,840.00.
Funds for the 2022 expenditure, in the amount of $11,840.00 are available in Account 101-16000-612970.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:TP:ca
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022