TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase and extend the agreement with LoadSpring Solutions, Inc. for Web Hosting and Support of Oracle Primavera Software, in an amount of $8,889.00, from an amount of $8,889.00, to an amount not to exceed $17,778.00, Account 101-27000-612820, Purchase Order 3126591
Body
Dear Sir:
On October 5, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to LoadSpring Solutions, Inc. for Web Hosting and Support of Oracle Primavera Software, in an amount of $8,889.00. The contract expires on December 29, 2023.
This agreement has no prior change orders.
Original Contract Amount $8,889.00
Date of Board Approval 10/5/2023
Cumulative Change Order $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $8,889.00
Requested Increase or Decrease $17,778.00
New Contract value $17,778.00
% Change of Current Contract Value 100.00%
% Change of Original Contract Value 100.00%
The reason for the change order is to allow the District to extend and fund the existing agreement through March 31, 2024. LoadSpring Solutions, Inc. is the current vendor for these services. However, the existing contract expires December 29, 2023. A subsequent contract for these services was awarded to a new vendor and it is estimated that the transition to the new vendor’s hosting platform should occur by March 2024. In the interim, LoadSpring Solutions, Inc. has agreed to continue providing service to ensure continuity of coverage for the system through the transition.
LoadSpring Solutions, Inc. is registered and in good standing with the State of Illinois.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and extend the agreement in an amount of $8,889.00 (100.00% of the current contract value), from an amount of $8,889.00 to an amount not to exceed $17,778.00.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:ucu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2023