TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One-Year Period, Groups C, D, E, I, L, M, N, and O to Marco Supply Company, Inc., in an amount not to exceed $319,616.51, and Groups A, B, F, G, H, J, and K to Columbia Pipe & Supply LLC, in an amount not to exceed $141,190.85, Accounts 101-20000-623090, 623170, 623270, and 623570
Body
Dear Sir:
On May 18, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-025-11 furnish and deliver plumbing pipe, fittings, and valves to various locations for a one-year period, beginning approximately September 1, 2023 and ending August 31, 2024.
In response to a public advertisement of May 24, 2023, a bid opening was held on June 20, 2023. The bid tabulation for this contract is:
GROUP A: PIPE
COLUMBIA PIPE & SUPPLY LLC $39,618.65
MARCO SUPPLY CO., INC., $43,005.53
Super Roco Steel and Tube ltd. $63,093.83
GROUP B: Hose tube, fittings, and accessories
COLUMBIA PIPE & SUPPLY LLC $9,452.63
GROUP C: VALVES, MISCELLANEOUS
MARCO SUPPLY CO., INC. $43,607.15
COLUMBIA PIPE & SUPPLY LLLC $46,379.41
GROUP D: FITTINGS (BUSHINGS, CAPS, NIPPLES, PLUGS)
MARCO SUPPLY CO., INC. $18,638.36
COLUMBIA PIPE & SUPPLY LLC $28,767.55
GROUP E: FITTINGS (COUPLINGS, ELBOWS, TEES, UNIONS)
MARCO SUPPLY CO., INC. $26,168.89
COLUMBIA PIPE & SUPPLY LLC $26,723.76
GROUP F: STAINLESS STEEL FITTINGS
COLUMBIA PIPE & SUPPLY LLC $3,248.63
MARCO SUPPLY CO., INC. $4,210.08
GROUP G: SCHEDULE 40 & 80 FITTINGS
COLUMBIA PIPE & SUPPLY LLC $16,624.40
MARCO SUPPLY CO., INC. $18,225.28
GROUP H: FORGED FITTINGS
COLUMBIA PIPE & SUPPLY LLC $8,302.21
MARCO SUPPLY CO., INC. $9,095.92
GROUP I: COPPER PIPE, TUBING, & FITTINGS
MARCO SUPPLY CO., INC. $17,673.14
COLUMBIA PIPE & SUPPLY LLC $20,598.80
GROUP J: MISCELLANEOUS SUPPLIES
COLUMBIA PIPE & SUPPLY LLC $17,510.89
MARCO SUPPLY CO., INC. $23,293.23
GROUP K: TRAPS AND STRAINERS
COLUMBIA PIPE & SUPPLY LLC $46,433.44
MARCO SUPPLY CO., INC. $55,394.51
GROUP L: RISING STEM GATE VALVES, FLANGED
MARCO SUPPLY CO., INC. $86,667.85
COLUMBIA PIPE & SUPPLY LLC $94,945.93
GROUP M: BALL VALVES, SCREW, BRONZE
MARCO SUPPLY CO., INC. $52,070.27
COLUMBIA PIPE & SUPPLY LLC $53,067.91
GROUP N: VALVES, GATE, CHECK
MARCO SUPPLY CO., INC. $61,054.25
COLUMBIA PIPE & SUPPLY LLC $61,086.44
GROUP O: VALVES, BALL, GLOVE PLUG, ETC.
MARCO SUPPLY CO., INC. $13,736.60
COLUMBIA PIPE & SUPPLY LLC $15,439.43
Marco Supply Company, Inc., the lowest responsible bidder for Groups C, D, E, I, L, M, N, and O, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C, D, E, I, L, M, N, and O of this contract was $427,000.00, placing the total bid of $319,616.51 approximately 25.15 percent below the estimate.
Columbia Pipe & Supply LLC, the lowest responsible bidder for Groups A, B, F, G, H, J, and K, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, F, G, H, J, and K of this contract was $222,000.00, placing the total bid of $141,190.85 approximately 36.40 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-025-11, Groups C, D, E, I, L, M, N, and O to Marco Supply Company, Inc., in an amount not to exceed $319,616.51, and Groups A, B, F, G, H, J, and K to Columbia Pipe & Supply LLC, in an amount not to exceed $141,190.85.
No bid deposit was required for this contract.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
Funds are available in Accounts 101-20000-623090, 623170, 623270, and 623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
Attachments