TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-673-11, Heavy Equipment Maintenance at Various Locations, estimated cost $650,000.00, Accounts 101-68000/69000-612760, Requisitions 1620029 and 1620010
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-673-11, Heavy Equipment Maintenance at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain repair services for heavy equipment from qualified mechanics, including necessary tools, materials, equipment, and parts. There will be two groups: Group A for LASMA and the Stickney Water Reclamation Plant, and Group B for CALSMA and the Calumet Water Reclamation Plant. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $650,000.00. The estimated 2025 and 2026 expenditures are $321,900.00 and $328,100.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because there is a lack of MBE/WBE/VBE subcontractors available to perform the scope of work.
The tentative schedule for this contract is as follows:
Advertise September 18, 2024
Bid Opening October 8, 2024
Award November 7, 2024
Completion December 31, 2026
Funds are being requested in Accounts 101-68000/69000-612760 and are contingent on the Board of Commissioners’ approval of the District’s budget for 2025 and 2026.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-673-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
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