TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 3, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-935-11 Furnishing and Delivering Sodium Hydroxide, estimated cost $1,790,000.00, Account 101-69000-623560, Requisition 1460504
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering sodium hydroxide, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure sodium hydroxide for a three-year period. The precipitated fertilizer pellets produced by the Ostara process can only form at the correct pH. To maintain or adjust the proper pH, sodium hydroxide is required and is continuously fed to the Ostara reactor.
The estimated cost for this contract is $1,790,000.00. The estimated 2017, 2018, 2019 and 2020 expenditures are $30,000.00, $705,000.00, $715,000.00 and $340,000.00 respectively.
The bid deposit for this contract is $89,500.00.
The contract specifications require that deliveries commence within five days after the purchase order is mailed and terminate three years thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise August 9, 2017
Bid Opening August 29, 2017
Award September 14, 2017
Completion September 30, 2020
Funds for the current year are available in Account 101-69000-623560. Funds for subsequent years 2018, 2019 and 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-935-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 3, 2017