TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver eight 2018 Ford Escapes, two 2018 Ford Transit Vans, and one 2018 Chevrolet Equinox, under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $284,115.51, Account 201-50000-634860, Requisition 1469424 (Deferred from the August 3, 2017 Board Meeting)
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver eight 2018 Ford Escapes, two 2018 Ford Transit Vans, and one 2018 Chevrolet Equinox under the NJPA Purchasing Contract No. 120716-NAF. The District has the ability to participate in NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The NJPA currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2018 Ford Escapes, Ford Transits, and Chevrolet Equinoxes with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
The planned vehicle replacements that have met the replacement criteria of 10 years or 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs are listed below:
Unit Year Make Model Dept Sect Odometer Months in Service
2529 2005 Ford Explorer M&O 679 154,362 147
5803 2008 Ford Escape M&O 636 202,271 108
2724 2007 Ford Taurus M&O 791 87,736 131
2518 2005 Ford Taurus M&O 724 100,789 147
2735 2007 Ford Escape M&O 781 84,162 131
2515 2005 Ford Taurus M&O 834 26,202 147
8403 2004 Ford Explorer M&O 834 109,367 159
2430 2004 Ford Freestar M&O 923 82,326 157
9767 1997 GMC Savana M&O 924 46,982 243
An additional two vehicles will be reassigned within the broader fleet once the new vehicles arrive, and replacement candidates for these vehicles will be identified at a later date.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the NJPA contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $284,115.51.
Funds are available in Account 201-50000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, SAR:SKL:JRM:JJ:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017