TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $20,067.00, from an amount of $36,233,366.93, to an amount not to exceed $36,253,433.93, Account 401-50000-645600, Purchase Order 5001404
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV, in an amount not to exceed $35,067,000.00. The scheduled contract completion date is May 19, 2018.
As of August 4, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $1,166,366.93 from the original amount awarded of $35,067,000.00. The current contract value is $36,233,366.93. The prior approved change orders reflect a 3.33% increase to the original contract value.
This contract includes installation of six pump, motor and variable frequency drive systems at the Calumet TARP Pump Station. Following demolition of existing concrete pump Pads MPE-2 and MPE-3 in the East TARP Pump Room, it was found that each pad was originally constructed with six rock anchors. However, the revised design requires twelve rock anchors to distribute the force and anchor the equipment pads at each pad location. Therefore, it is necessary to install a total of twelve additional rock anchors to adequately secure the two equipment pads in the East TARP Pump Room. The contractor submitted a cost proposal (CCO-038) for an extra in the amount of $20,067.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 757, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-212-3M in an amount of $20,067.00 (0.06% of the current contract value), from an amount of $36,233,366.93, to an amount not to exceed $36,253,433.93.
Funds are available in Account 401-50000-645600.
Requested, Marcella V. Landis, Acting Director of Engineering, ECB:VG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017
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