TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $15,306.19, from an amount of $2,260,251.30, to an amount not to exceed $2,275,557.49, Account 401-50000-645720, Purchase Order 4000040
Body
Dear Sir:
On September 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC, in an amount not to exceed $2,093,000.00, plus a five (5) percent allowance for change orders in an amount of $104,650.00, for a total amount not to exceed $2,197,650.00. The scheduled contract completion date was August 9, 2017.
As of August 4, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $167,251.30 from the original amount awarded of $2,093,000.00. The current contract value is $2,260,251.30. The prior approved change orders reflect a 7.99% increase to the original contract value.
During construction, the removal of loose concrete encasing the steel beams was necessary to prevent a safety hazard. Some of the concrete removal was required at or adjacent to existing supports for miscellaneous utilities. Removal of the concrete disturbed and compromised some of the supports, which consisted primarily of galvanized rod, trapeze hangers and other hardware. The extra work includes re-supporting the affected utilities. This work is completed. Before the engineer’s determination on the change order, the contractor proceeded at his own risk with this work as determined in his own best interest in executing the overall contract. The engineer has now concluded that this work is additional scope to the contract. The contractor subsequently submitted a cost proposal (CCO-005) for an extra in the amount of $15,306.19. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 78, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-824-3DR in an amount of $15,306.19 (0.68% of the current contract value), from an amount of $2,260,251.30, to an amount not to exceed $2,275,557.49.
Funds are available in Account 401-50000-645720.
Requested, Marcella Landis, Acting Director of Engineering, ECB:VPG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017
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