TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-699-11, Services of Heavy Equipment with Operators, estimated cost $3,570,000.00, Account 101-66000-612520, Requisition 1463532
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-699-11, Services of Heavy Equipment with Operators, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of heavy equipment, such as wheel loaders, with operators, to supplement District machinery and to quicken and optimize the biosolids drying process, as part of the District’s biosolids handling and reutilization processes at LASMA and CALSMA, for the 2018, 2019 and 2020 drying seasons.
The estimated cost for this contract is $3,570,000.00. The estimated 2018, 2019 and 2020 expenditures are $850,000.00, $1,360,000.00 and $1,360,000.00 respectively.
The bid deposit for this contract is $71,400.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Excavation Services” category for establishing PCE utilization goals. The PCE utilization goals, for this contract, are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
It is estimated that this contract will employ 8 to 9 personnel.
The tentative schedule for this contract is as follows:
Advertise October 18, 2017
Bid Opening November 14, 2017
Award December 7, 2017
Completion December 31, 2020
Funds are being requested in 2018, in Account 101-66000-612520, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2019 and 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-699-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017