TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 16-685-52, Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services, Inc., in an amount of $352,547.00 from an amount of $2,257,598.00 to an amount not to exceed $1,905,051.00, Account 501-50000-623990, Purchase Order 3090861
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Dear Sir:
On August 4, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-685-52, Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services, Inc., in an amount not to exceed $1,536,900.00. The contract terminated on June 30, 2017.
As of August 10, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $720,698.00 from the original amount awarded of $1,536,900.00. The current contract value is $2,257,598.00. The prior approved change orders reflect a 46.9% increase to the original contract value.
A decrease and close-out in contract value is being requested due to utilization that was less than anticipated for 2017.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-685-52, in an amount of $352,547.00 (approximately 15.6% of the current contract value) from an amount of $2,257,598.00 to an amount not to exceed $1,905,051.00.
Funds will be restored to Account 501-50000-623990.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017
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