TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with CEM Holdings Corporation, for Preventive Maintenance and Consumable Supplies for CEM Microwave Units, in an amount of $15,436.17, from an amount of $70,040.60, to an amount not to exceed $54,604.43, Account 101-16000-612970 and 623570, Purchase Order 3090374
Body
Dear Sir:
On April 21, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with CEM Holdings Corporation, for preventive maintenance and consumable supplies for CEM Microwave Units, in an amount not to exceed $71,361.35. The contract expires on December 31, 2018.
As of January 13, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $1,320.75, from the original amount awarded of $71,361.35. The current contract value is $70,040.60. The prior change orders reflect a 1.9 percent decrease to the original contract value.
The purchase order (PO) is to provide preventive maintenance and consumable supplies for CEM Microwave Units located throughout the District. Due to removing several units from the preventive maintenance plan, the estimated amount of support needed on the PO is lower than originally planned.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $15,436.17 (22 percent of the current contract value), from an amount of $70,040.60, to an amount not to exceed $54,604.43.
Funds will be restored in Account 101-16000-612970 and 623570.
Requested, Edward W. Podczerwinski, Acting Director of Monitoring and Research, EWP:DC:KB:cs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017
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