TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 16-708-11, Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to BHS Marketing, LLC, Inc., in an amount of $80,000.00 from an amount of $217,898.50 to an amount not to exceed $137,898.50, Account 101-67000-623560, Purchase Order 3089502
Body
Dear Sir:
On April 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-708-11, Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to BHS Marketing, LLC, Inc., in an amount not to exceed $265,395.50. The contract expires on May 7, 2018.
As of August 14, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $47,497.00 from the original amount awarded of $265,395.50. The current contract value is $217,898.50. The prior approved change orders reflect an approximate 17.9% decrease to the original contract value.
This chemical is used in the Anita Mox process to treat the high ammonia load centrate from the centrifuges before it is pumped back through the plant. A decrease in contract value is being requested because of the amount of chemical that was not needed due to the process operating at very low rates while awaiting completion of digester contract work and dewatering system repairs.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-708-11, in an amount of $80,000.00 (approximately 36.7% of the current contract value) from an amount of $217,898.50 to an amount not to exceed $137,898.50.
Funds will be restored to Account 101-67000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017
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