TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to forfeit Contract 17-017-11 Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, Group B, to Everlights, Inc., in an amount not to exceed $37,386.22, Account 101-20000-623070
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-017-11, furnish and deliver electrical supplies and wire to various locations for a one (1) year period, beginning approximately July 1, 2017 and ending June 30, 2018.
In response to a public advertisement of April 19, 2017, a bid opening was held on May 9, 2017. On June 15, 2017, the Board of Commissioners authorized the award of Contract 17-017-11, Group B, to Everlights, Inc., to furnish and deliver electrical supplies and wire to various locations for a one (1) year period, in an amount not to exceed $37,386.22.
On July 26, 2017, Everlights, Inc. notified the District that they would no longer be able to honor the contract prices they originally quoted. The contract terms specified that prices bid must be firm for the entire contract period. Therefore, the Director of Procurement and Materials Management has advised Everlights, Inc. that their contract will be forfeited in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act. This firm will not be considered a responsible bidder for a one-year period.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 17-017-11, Group B, to Everlights, Inc., in an amount of $37,386.22, be forfeit. There is no bid deposit for this contract.
A recommendation to award Contract 17-017-11, Group B to the next lowest responsible bidder will be submitted under separate action at this Board Meeting.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017