TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-710-21, Reconditioning of Pump Motor No. 3 at the Kirie Water Reclamation Plant, to Omni Drive Holdings, LLC, in an amount not to exceed $126,289.00, Account 201-50000-645600, Requisition 1459496
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-710-21, Reconditioning of Pump Motor No. 3 at the Kirie Water Reclamation Plant.
In response to a public advertisement of June 21, 2017, a bid opening was held on July 11, 2017.
The bid tabulation for this contract is:
OMNI DRIVE HOLDINGS, LLC $126,289.00
ELECTRIC MACHINERY COMPANY, INC., A WEG GROUP $155,000.00
MIDWEST SERVICE CENTER, L.L.C. $173,100.00
One hundred sixty-two (162) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
Omni Drive Holdings, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $180,000.00, placing their bid of $126,289.00 approximately 29.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work will be performed offsite at the contractor’s repair facility.
The contract will require approximately ten (10) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because of the limited availability of MBE/WBE participants and the specialization of the project.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-710-21, to Omni Drive Holdings, LLC, in an amount not to exceed $126,289.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate 180 days thereafter.
Funds are available in Account 201-50000-645600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017