TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-802-31, Furnish, Deliver and Install an Upgraded Sludge Concentration Conveyor at the Calumet Water Reclamation Plant, to A.H.C. Mechanical Services, LLC, in an amount not to exceed $219,700.00, Account 401-50000-645650, Requisition 1456470
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-802-31, Furnish, Deliver and Install an Upgraded Sludge Concentration Conveyor at the Calumet Water Reclamation Plant.
In response to a public advertisement of June 21, 2017, a bid opening was held on July 18, 2017.
The bid tabulation for this contract is:
A.H.C. MECHANICAL SERVICES, LLC $219,700.00
IHC CONSTRUCTION COMPANIES, L.L.C. $249,188.00
One thousand one hundred thirty-eight (1,138) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
A.H.C. Mechanical Services, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $250,000.00, placing their bid of $219,700.00 approximately 12 percent below the estimate.
A.H.C. Mechanical Services, LLC, has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: millwrights, electricians and brick masons. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately six (6) people for the services.
A.H.C. Mechanical Services, LLC, is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE and bidder offers themselves to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-802-31, to A.H.C. Mechanical Services, LLC, in an amount not to exceed $219,700.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate 270 days thereafter.
Funds for the 2017 expenditures, in the amount of $145,000.00, are available in Account 401-50000-645650. Estimated expenditures for 2018 is $74,700.00. Funds for the 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017