TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-636-11, Furnishing and Delivering Hydrogen Peroxide, to Evoqua Water Technologies, LLC, in an amount not to exceed $682,856.00, Account 101-69000-623560, Requisition 1464032
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-636-11, Furnishing and Delivering Hydrogen Peroxide for a three (3) year period.
In response to a public advertisement of July 26, 2017, a bid opening was held on August 15, 2017. The bid tabulation for this contract is:
EVOQUA WATER TECHNOLOGIES, LLC $682,856.00
Seven hundred thirty-four (734) companies were notified of this contract being advertised and eight (8) companies requested specifications.
Evoqua Water Technologies, LLC, the lowest responsible bidder, proposes to perform the contract in accordance with the specifications. The estimated cost for this contract was $710,000.00, placing the bid of $682,856.00, approximately 3.8 percent below the estimate.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: do not provide hydrogen peroxide and could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-636-11, to Evoqua Water Technologies, LLC, in an amount not to exceed $682,856.00.
The bid deposit, in the amount of $35,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract term shall start five days after the date of the purchase order is mailed and terminate three years thereafter.
Funds for the 2017 expenditure, in the amount of $120,221.12, are available in Account 101-69000-623560. The estimated expenditures for 2018, 2019 and 2020 are $218,590.86, $172,022.01 and $172,022.01, respectively. Funds for 2018, 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:st
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017