TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase orders and amend the agreements for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense with Dennis Noble & Associates, P.C. in an amount of $35,000.00, from an amount of $346,016.17, to an amount not to exceed $381,016.17, and with Heyl, Royster, Voelker & Allen, P.C. in an amount of $10,000.00, from an amount of $107,594.28 to an amount not to exceed $117,594.28, Account 101-25000-612430, Purchase Orders 3085891 and 3085933
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Dear Sir:
On June 4, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into agreements for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense with Dennis Noble & Associates, P.C. in an amount not to exceed $170,000.00, and with Neuson Law, P.C., in an amount not to exceed $80,000.00 and with Heyl, Royster, Voelker & Allen, P.C. in an amount not to exceed of $50,000.00.
On April 20, 2017, the Board of Commissioner authorized termination of the contract for Neuson Law, P.C. and, as allowed by the contract, extension of the term of the agreements with Dennis Noble & Associates, P.C. and Heyl, Royster, Voelker & Allen, P.C. for an additional one-year to expire on May 31, 2018.
As of August 31, 2017, the attached list of change orders has been approved, including the one-year extension for Dennis Noble & Associates, P.C. and Heyl, Royster, Voelker & Allen P.C. The effect of these change orders resulted in an increase of the purchase order to Dennis Noble & Associates, P.C. in an amount of $176,016.17 (a 103.54% increase) from the original amount awarded of $170,000.00, to a contract value of $346,016.17; a close out and decrease of the purchase order of Neuson Law, P.C. in an amount of $16,083.02 (a 20.10% decrease) from an original amount awarded of $80,000.00 to a final value of $63,916.98; and an increase of the purchase order to Heyl, Royster, Voelker & Allen P.C. in an amount of $57,594.28 (a 115.19% increase) from the original amount of $50,000.00, to a contract value of $107,594.28.
These change orders are requested for continued legal representation through the period ending December 31, 2017 for a number of workers’ compensation cases, including several that are nearing resolution. Additional funds are needed to continue the representation by Dennis Noble & Associates, P.C. and by Heyl, Royster, Voelker & Allen, P.C. for 2017. Services to be provided by legal counsel include advice and counsel on disputed and litigated claims, processing of pro se settlements, and representation before arbitrators at the Illinois Workers’ Compensation Commission and on appeals.
These change orders are in compliance with the Illinois Criminal Code since they are germane to the contract as signed, and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute change orders to increase the purchase order for Dennis Noble & Associates, P.C., in an amount of $35,000.00 (10.12% of current contract value), from an amount of $346,016.17, to an amount not to exceed $381,016.17, and for Heyl, Royster, Voelker and Allen, P.C., in an amount of $10,000.00 (9.29% of current contract value), from an amount of $107,594.28, to an amount not to exceed $117,594.28.
Funds are available in Account 101-25000-612430.
Requested, Beverly K. Sanders, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017
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