TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with the United States Department of the Interior United States Geological Survey, Illinois Water Science Center, to install, operate, maintain, and report data from a real-time continuous water quality monitoring station in the Des Plaines River in an amount of $10,000.00, from an amount of $355,280.00, to an amount not to exceed $345,280.00, Account 201-50000-612400, Purchase Order 3095361
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with the United States Department of the Interior United States Geological Survey (USGS), Illinois Water Science Center, to install, operate, maintain, and report data from a real-time continuous water quality monitoring station (Joliet Superstation) in the Des Plaines River in an amount not to exceed $355,280.00. The Joint Funding Agreement (agreement) expires on September 30, 2021.
This agreement has no prior change orders.
Following execution of the subject agreement, the USGS determined that they could increase their Cooperative Matching Funds for the 2017 fiscal year by $10,000.00 for equipment and installation of the Joliet Superstation. The additional federal funding would result in a $10,000.00 decrease in cost for the Metropolitan Water Reclamation District of Greater Chicago during 2017.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $10,000.00 (2.8 percent of the current agreement value), from an amount of $355,280.00, to an amount not to exceed $345,280.00.
Funds will be restored to Account 201-50000-612400.
Requested, Edward W. Podczerwinski, Acting Director of Monitoring and Research, EWP:KMB:RA:HZ: JW:kq
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017