TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 16-659-11, Agricultural Management at Fulton County, Illinois, to Independent Mechanical Industries, Inc., in an amount of $31,000.00 from an amount of $1,689,338.55 to an amount not to exceed $1,658,338.55, Account 101-66000-612420, Purchase Order 5001557
Body
Dear Sir:
On May 5, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-659-11, Agricultural Management at Fulton County, Illinois, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,689,759.04. The contract expires on December 31, 2018.
As of August 29, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $420.49 from the original amount awarded of $1,689,759.04. The current contract value is $1,689,338.55. The prior approved change orders reflect a 0.02% decrease to the original contract value.
A decrease in contract value is being requested because the estimated expenditure for 2018 is less than the original amount budgeted for 2018. The reduction is recommended based on the anticipated need for agricultural management services at the Prairie Plan Site in Fulton County, Illinois in 2018.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-659-11 in an amount of $31,000.00 (1.8% of the current contract value) from an amount of $1,689,338.55 to an amount not to exceed $1,658,338.55.
Funds will be restored in Account 101-66000-612420.
Requested, John. P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017
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