TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 15-072-3D Safety Railing Around Tanks, Terrence J. O’Brien Water Reclamation Plant, to Fence Masters, Inc. in an amount of $122,710.95, from an amount of $1,432,782.50, to an amount not to exceed $1,555,493.45, Account 401-50000-645650, Purchase Order 4000041
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Dear Sir:
On September 15, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-072-3D Safety Railing Around Tanks, Terrence J. O’Brien Water Reclamation Plant, to Fence Masters, Inc., in an amount not to exceed $1,400,000.00, plus a five (5) percent allowance for change orders in an amount of $70,000.00, for a total amount not to exceed $1,470,000.00. The scheduled contract completion date is October 9, 2017.
As of September 1, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $32,782.50 from the original amount awarded of $1,400,000.00. The current contract value is $1,432,782.50. The prior approved change orders reflect a 2.34% increase to the original contract value.
This contract includes installation of safety railing along the Aeration Tank walkways and also provides a safety hoist system for use by District personnel inspecting or performing maintenance on the tanks. The hoist system is comprised of a removable davit mast and fixed davit bases which are permanently anchored to the top surface of the concrete walkways. During construction it was discovered that the existing concrete thickness is too thin to provide adequate anchorage of the top-mounted davit bases specified in the contract documents. Therefore, it is necessary to provide and install flush-mounted style davit bases which are suitable for use in thinner concrete slabs. The contractor submitted a cost proposal (CCO-001) for an extra in the amount of $122,710.95. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 0091 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-072-3D in an amount of $122,710.95 (8.56% of the current contract value), from an amount of $1,432,782.50, to an amount not to exceed $1,555,493.45.
Funds are available in to Account 401-50000-645650.
Requested, Marcella V. Landis, Acting Director of Engineering, MVL:EB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017
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