TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-653-11 Underground Infrastructure Cleaning at Various Locations, estimated cost $1,040,000.00, Accounts 101-66000-612600, Requisition 1467587
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-653-11 Underground Infrastructure Cleaning at Various Locations at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to maintain proper flow in the various interceptors, chambers, structures, tanks, channels and reservoirs throughout the District's collection system. Services to be provided also include pipe jetting and video inspection. The services are to be used for cleaning, troubleshooting and unblocking various sewers and the removal of accumulated debris.
The estimated cost for this contract is $1,040,000.00. The estimated 2018 and 2019 expenditures are $520,000.00 and $520,000.00 respectively.
The bid deposit for this contract is $52,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this Contract. The type of work to be performed under this contract is within the “Miscellaneous Building Construction” category for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The tailored utilization goals for this contract are 15% MBE, 10% WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise October 25, 2017
Bid Opening November 21, 2017
Award December 7, 2017
Completion December 31, 2019
Funds are being requested in 2018 in Account 101-66000-612600, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent year, 2019, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-653-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:RD:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017