TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-049-11, Furnish and Deliver Miscellaneous Work Gloves to Various Locations for a One (1) Year Period, Group A to Root Brothers Mfg. & Supply Co., in an amount not to exceed $8,431.30, Groups B and C to Stauffer Manufacturing Company d/b/a Stauffer Glove & Safety Company, in an amount not to exceed $26,319.20, Group D to Saf-T-Gard International Inc., in an amount not to exceed $6,696.00, Account 101-20000-623700
Body
Dear Sir:
On June 15, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-049-11 furnish and deliver miscellaneous work gloves to various locations for a one (1) year period, beginning approximately October 1, 2017 and ending September 30, 2018.
In response to a public advertisement of June 28, 2017, a bid opening was held on July 25, 2017. The bid tabulation for this contract is:
GROUP A: WOOL, COTTON AND FLEECE
ROOT BROTHERS MFG. & SUPPLY CO. $8,431.30
DIVAL SAFETY EQUIPMENT, INC. $9,003.10
FAIRMONT SUPPLY COMPANY $9,345.30
STAUFFER MANUFACTURING COMPANY D/B/A
STAUFFER GLOVE & SAFETY COMPANY $9,345.30
SAF-T-GARD INTERNATIONAL INC $9,901.50
CICERO MFG & SUPPLY CO., INC $10,328.30
ATLAS & ASSOCIATES, INC. $10,389.50
T & N CHICAGO, INC. $11,315.10
PRODUCTION DISTRIBUTION COMPANIES $12,460.20
ATLAS & ASSOCIATES, INC. $15,667.50
TILES IN STYLE, LLC D/B/A TAZA SUPPLIES LLC * $25,957.10
CONNEY SAFETY PRODUCTS $32,751.30
GROUP B: NEOPRENE, RUBBER AND VINYL-COATED
ROOT BROTHERS MFG. & SUPPLY CO. $5,610.90
STAUFFER MANUFACTURING COMPANY D/B/A
STAUFFER GLOVE & SAFETY COMPANY $5,787.10
DIVAL SAFETY EQUIPMENT, INC. $5,813.20
FAIRMONT SUPPLY COMPANY $5,946.50
THOMAS SCIENTIFIC, INC. $6,239.50
PRODUCTION DISTRIBUTION COMPANIES * $6,353.50
CONNEY SAFETY PRODUCTS $6,544.30
SAF-T-GARD INTERNATIONAL INC $7,007.00
T & N CHICAGO, INC. $7,342.80
CICERO MFG & SUPPLY CO., INC $7,928.40
TILES IN STYLE, LLC D/B/A TAZA SUPPLIES LLC * $10,376.60
ATLAS & ASSOCIATES, INC. $12,700.00
ATLAS & ASSOCIATES, INC. $17,740.00
GROUP C: LEATHER GLOVES
STAUFFER MANUFACTURING COMPANY D/B/A
STAUFFER GLOVE & SAFETY COMPANY $20,532.10
SAF-T-GARD INTERNATIONAL INC $24,528.00
DIVAL SAFETY EQUIPMENT, INC. $32,088.90
FAIRMONT SUPPLY COMPANY $33,476.08
CONNEY SAFETY PRODUCTS $36,669.90
ATLAS & ASSOCIATES, INC. $36,800.00
T & N CHICAGO, INC. * $38,481.60
CICERO MFG & SUPPLY CO., INC $39,426.94
ROOT BROTHERS MFG. & SUPPLY CO. $40,381.02
PRODUCTION DISTRIBUTION COMPANIES $40,512.74
ATLAS & ASSOCIATES, INC. $46,669.00
TILES IN STYLE, LLC D/B/A TAZA SUPPLIES LLC * $75,061.88
GROUP D: RUBBER-PALM GLOVES
SAF-T-GARD INTERNATIONAL INC $6,696.00
DIVAL SAFETY EQUIPMENT, INC. $7,030.80
FAIRMONT SUPPLY COMPANY $7,254.00
STAUFFER MANUFACTURING COMPANY D/B/A
STAUFFER GLOVE & SAFETY COMPANY $7,291.20
CONNEY SAFETY PRODUCTS $7,923.60
ROOT BROTHERS MFG. & SUPPLY CO. * $8,184.00
T & N CHICAGO, INC. $8,332.80
PRODUCTION DISTRIBUTION COMPANIES $8,929.30
CICERO MFG & SUPPLY CO., INC $9,746.40
ATLAS & ASSOCIATES, INC. $13,020.00
ATLAS & ASSOCIATES, INC. $16,740.00
TILES IN STYLE, LLC D/B/A TAZA SUPPLIES LLC * $20,854.80
*corrected total
Five hundred and eighty one (581) companies were notified of the contract being advertised and sixty eight (68) companies requested specifications.
Root Brothers Mfg. & Supply Co., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $9,900.00, placing their bid of $8,431.30 approximately 14.8 percent below the estimate.
Root Brothers Mfg. & Supply Co., provided the low bid for Group B of this contract. However, Root Brothers Mfg. & Supply Co. quoted substitutions on items 1-3 in Group B. The items submitted do not meet MWRD Board of Standard Specification number 75-04-30-01. Therefore, in accordance with the contract documents, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Root Brothers Mfg. & Supply Co. of this action.
Stauffer Manufacturing Company d/b/a Stauffer Glove & Safety Company, the lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and C of this contract was $42,100.00, placing their bid of $26,319.20 approximately 37.4 percent below the estimate.
Saf-T-Gard International Inc., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $7,500.00, placing their bid of $6,696.00 approximately 10.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-049-11, Group A to Root Brothers Mfg. & Supply Co., in an amount not to exceed $8,431.30, Groups B and C to Stauffer Manufacturing Company d/b/a Stauffer Glove & Safety Company, in an amount not to exceed $26,319.20, and Group D to Saf-T-Gard International Inc., in an amount not to exceed $6,696.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017
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