TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 14, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-901-31, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant, to M.G. Electric Service Company, in an amount not to exceed $1,224,000.00, Account 401-50000-645650, Requisition 1422798
Body
Dear Sir:
On July 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-901-21, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant.
On April 6, 2017, the Board of Commissioners authorized the move of some projects to the Capital Improvements Bond Fund from the Construction Fund. The contract number for this project was changed from 16-901-21 to 16-901-31.
In response to a public advertisement of June 21, 2017, a bid opening was held on August 1, 2017.
The bid tabulation for this contract is:
M.G. ELECTRIC SERVICE COMPANY $1,224,000.00
Eight hundred ninety-six (896) companies were notified of this contract being advertised and thirty-two (32) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the equipment and/or services requested due to the specialized nature of the work. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
M.G. Electric Service Company, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $1,300,000.00, placing their bid of $1,224,000.00 approximately 5.8 percent below the estimate.
M.G. Electric Service Company has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen (15) people for the services.
M.G. Electric Service Company is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 13 percent MBE, 10 percent WBE and bidder offers WBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-901-31 to M.G. Electric Service Company, in an amount not to exceed $1,224,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall complete all work within 365 calendar days after approval of the Contractor’s Bond.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 14, 2017