TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-483-11 to Provide Co-location Services for District Infrastructure, estimated cost $360,000.00, Account 101-27000-612210, Requisition 1460676
Body
Dear Sir:
Contract documents and specifications have been prepared to provide co-location services for District infrastructure. This contract will begin on March 1, 2018.
The purpose of this contract is to: 1) provide co-location services for various components of the District’s computing environment for 36 months with two 12-month extensions; and 2) the relocation of our equipment from our current co-location facility (5 racks of storage, server, and network hardware) to the new co-location facility through February 28, 2021. This will enable the Information Technology Department to reliably maintain and manage the District’s core infrastructure environment.
The estimated cost for this contract is $360,000.00
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provision of the MPLA.
Due to the scope of work to be performed, the Affirmative Action Appendix A will not be included.
The tentative schedule for this contract is as follows:
Advertise November 15, 2017
Bid Opening November 28, 2017
Award January 4, 2018
Completion February 28, 2021
Funds are being requested in 2018, 2019, 2020, and 2021 in Account 101-27000-612210 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-483-11.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017