TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-676-11 Pest, Rodent, Termite and Animal Control at Various Service Areas, estimated cost $160,400.00, Accounts 101-15000/69000-612370/612390/612420, Requisitions 1474791 and 1477418
Body
Dear Sir:
Contract documents and specifications have been prepared for pest, rodent, termite and animal control at various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain the services of licensed pest, rodent, termite and animal control technicians, as needed, to maintain pest, rodent, animal and termite-free environments at various District facilities over a four-year period.
The estimated cost of this contract is $32,000.00 for Group A (SWRP), $48,000.00 for Group B (CWRP), $16,000.00 for Group C (OWRP), $6,800.00 for Group D (KWRP), $10,800.00 for Group E (EWRP), $6,800.00 for Group F (HPWRP), $16,000.00 for Group G (Lockport Powerhouse) and $24,000.00 for Group H (M.O.B./Annex). The estimated 2018, 2019, 2020 and 2021 expenditures are $40,100.00 for each year respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract due to the specialized nature of the services required and because the estimate for each group is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
It is estimated that this contract will employ one person.
The tentative schedule for this contract is as follows:
Advertise November 29, 2017
Bid Opening December 19, 2017
Award January 4, 2018
Completion December 31, 2021
Funds are being requested in 2018 in Accounts 101-15000/69000-612370/612390/612420, and are contingent on the Board of Commissioner’s approval. Funds for subsequent years, 2019, 2020 and 20121, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-676-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017