TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Pomp’s Tire Service, Inc., in an amount not to exceed $82,780.48, Account 101-66000-623250, Requisition 1459145
Body
Dear Sir:
On April 20, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations.
In response to a public advertisement of July 19, 2017, a bid opening was held on August 1, 2017. The bid tabulation for this contract is:
COMMERCIAL TIRE SERVICE, INC. *$66,998.38
CHICAGO TIRE, INC. $67,960.00
POMP’S TIRE SERVICE, INC. $82,780.49
*corrected total
One hundred thirteen (113) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Commercial Tire Service, Inc., the lowest bidder, does not comply with the contract specifications. The tires proposed for Items 1 and 3 are a different model with less tread depth and a pattern that is not suitable for the intended use. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Commercial Tire Service, Inc., of this action.
Chicago Tire, Inc., the next lowest bidder, does not comply with the contract specifications. The bid proposal did not list the manufacturer and model number for the tires proposed for Items 1 and 7. The tires proposed for Item 3 are a different model with less tread depth. In addition, the tires proposed for Items 5, 9 and 11 are different than the tires specified. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Chicago Tire, Inc., of this action.
Pomp’s Tire Service, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $105,000.00, placing their bid of $82,780.48 approximately 21.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-672-11 to Pomp’s Tire Service, Inc., in an amount not to exceed $82,780.48.
The contract shall begin five days after the mailing of a purchase order and terminate on December 31, 2017.
The bid deposit, in the amount of $5,200.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-66000-623250.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2017