TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries, Inc., in an amount not to exceed $12,970,168.95, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1476124, 1476776, and 1480762
Body
Dear Sir:
On December 21, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-611-11 Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations.
In response to a public advertisement of February 7, 2018, a bid opening was held on February 27, 2018. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $12,970,168.95
ANCHOR MECHANICAL, INC. $14,559,179.10
Seven hundred thirty-two (732) companies were notified of this contract being advertised and forty-three (43) companies requested specifications.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $12,999,136.00, placing their bid of $12,970,168.95 approximately .2 percent below the estimate.
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 13 percent WBE, and the bidder offers WBE credits to satisfy the SBE participation.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: boilermakers, bricklayers, carpenters, electricians, instrument mechanics, hoisting engineers, machinists, painters, pipefitters, pipe coverers, plumbers, sheet metal workers, structural ironworkers, architectural ironworkers, laborers, truck drivers, and operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-611-11, to Independent Mechanical Industries, Inc., in an amount not to exceed $12,970,168.95, subject to the contractor’s furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence five days after approval of the Contractor’s bond and terminate twenty-four months thereafter.
This contract will employ approximately 140,644 labor hours of various skilled and unskilled trades on an as needed basis.
Funds for the 2018 expenditures, in the amount of $5,667,136.00, are available in Accounts 101-67000, 68000, 69000-612600, 612650. The estimated expenditure for 2019 is $6,325,000.00 and for 2020 is $978,032.95. Funds for 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2018
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