TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 18-607-12 (Re-Bid), Furnish and Deliver Boiler Equipment to Various Locations, to FCX Performance, Inc., in an amount not to exceed $175,317.00, Accounts 101-67000/ 68000/69000-623090, Requisitions 1474789, 1474931, 1474932
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-607-11, Furnish and Deliver Boiler Equipment at Various Locations.
In response to a public advertisement on November 29, 2017, a bid opening was held on December 19, 2017. There were no bids received for this contract.
In response to a public re-advertisement on January 24, 2018, a bid opening was held on February 27, 2018. The bid tabulation for this contract is:
FCX PERFORMANCE, INC. $175,317.00
INDI ENTERPRISE, INC. *$210,334.00
OMNI-PUMP REPAIRS, INC. $239,536.00
*corrected total
Three hundred twenty-one (321) companies were notified of this contract being advertised and thirty-seven (37) companies requested specifications.
FCX Performance, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $250,000.00, placing the bid of $175,317.00 approximately 29.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-607-12 (Re-Bid) to FCX Performance, Inc., in an amount not to exceed $175,317.00.
All equipment shall be delivered to the various service areas within 90 calendar days from the mailing date of a purchase order.
The bid deposit, in the amount of $12,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Accounts 101-67000/68000/69000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:st
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2018