TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders and enter into an agreement with Nu-Recycling Technology, Inc., to Provide a Full-Service Lease and Maintenance Agreement for Two Nu-ReTec8800 Automatic Misting and Odor Control Systems at the Stickney and Calumet Water Reclamation Plants, for a total amount not to exceed $433,500.00, Accounts 101-68000-69000-612490, 612600, 623560, Requisitions 1476775, 1481581
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Nu-Recycling Technology, Inc., for a Full-Service Lease and Maintenance Agreement for two Odor Control Systems. The purchase orders will expire on December 31, 2020.
Nu-Recycling Technology, Inc., the sole source for the services and equipment required, has submitted pricing. Inasmuch as this firm is the only source of supply for the services and equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The complete misting systems are necessary to provide odor control at the remaining Imhoff tanks at the Stickney Water Reclamation Plant, as well as at Stickney Batteries C and D, and for the high level influent pumping station at the Calumet Water Reclamation Plant. Fugitive odors emanating from these plant areas result in public complaints during the warmer months of the year. The odor control spray solution will be ordered on an as-needed basis, depending upon temperatures and the rate of utilization.
Nu-Recycling Technology, Inc., is registered and in good standing to transact business in Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work involved.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into agreements with Nu-Recycling Technology, Inc., in an amount not to exceed $433,500.00.
Funds for the 2018 expenditure, in the amount of $144,500.00, are available in Accounts 101-68000, 69000-612490, 612600, 623560. The estimated expenditures for 2019 and 2020 are $144,500.00 and $144,500.00 respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:slk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2018