TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-603-21, Furnish, Deliver and Install Spring Loaded Covers to North Branch TARP Structures, estimated cost $75,000.00, Account 201-50000-645620, Requisition 1490752
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-603-21, Furnish, Deliver and Install Spring Loaded Covers to North Branch TARP Structures, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace four damaged TARP Control Structure access hatches, at four North Branch TARP Structures. Over the last several years, extreme storm events and their associated rapid filling of TARP caused geysering in the TARP structures, and this geysering damaged several TARP access hatches. The hatches were repaired multiple times but are no longer responding to our repair efforts and are not functioning properly. The pilot installation of an air relief structure at drop structure NB-18 and the partial opening of the McCook reservoir have both alleviated localized geysering, and it is now prudent and cost-effective to replace the damaged hatches.
The estimated cost for this contract is $75,000.00.
The bid deposit for this contract is $3,750.00.
It is anticipated that this contract will employ approximately 3 personnel.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise May 2, 2018
Bid Opening May 22, 2018
Award June 7, 2018
Completion October 31, 2018
Funds are available in Account 201-50000-645620.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-603-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2018