TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to DLT Solutions, LLC to Furnish and Deliver SolarWinds Software and Software License Renewal, in an amount not to exceed $13,880.11 Accounts 101-27000-612820 and 623800, Requisition 1490260
Body
Dear Sir:
Authorization is requested to issue a purchase order to DLT Solutions, LLC to furnish and deliver SolarWinds software and software license renewal for a one-year period under General Services Administration (GSA) Joint Purchasing Contract GS-35F-267DA. The District has the ability to participate in GSA contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The term of coverage for the SolarWinds software and software license renewal is from April 27, 2018 through April 27, 2019.
GS-35F-267DA is a GSA Schedule 70 Contract which offers a wide range of software and accompanying services through licensing agreements. The GSA currently has a competitively bid contract with DLT Solutions, LLC for the purchase of SolarWinds software and software license renewal. The invitation to bid was issued to establish a contract to enable authorized governmental units to purchase SolarWinds software and software license renewal during the contract period which began on April 4, 2016 and expires on April 10, 2021.
SolarWinds is network monitoring software used by the Information Technology Department to ensure the stability and reliability of the District’s business network. Software license renewal is required annually and ensures that the District can continue to use the software and take advantage of free upgrades and security patches. The new module being purchased will improve network management by automatically providing more detailed information technology device information, and will improve network security by automatically monitoring and reporting on new wired and wireless devices connected to the network. With this renewal, the various SolarWinds products used by the District are being co-termed to renew at the same time annually which will simplify SolarWinds license and budget management going forward.
DLT Solutions, LLC, the sole source of products under GSA Contract GS-35F-267DA, has submitted prices for the SolarWinds software and software license renewal required. Inasmuch as DLT Solutions, LLC is the only source of supply for the goods required under GSA Contract GS-35F-267DA, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
DLT Solutions, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to DLT Solutions, LLC in an amount not to exceed $13,880.11.
Funds are available in Accounts 101-27000-612820 and 623800.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2018