TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 17, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales & Service, Inc., in an amount not to exceed $69,815.00, Account 101-15000-612860, Requisition 1489587
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period. The contract expires on May 31, 2021.
In response to a public advertisement of April 11, 2018, a bid opening was held on May 1, 2018. The bid tabulation for this contract is:
GROUP A - FORD - O’BRIEN WRP
BCR AUTOMOTIVE GROUP, LLC D/B/A ROESCH FORD $31,390.00
GROUP B - FORD - STICKNEY WRP
METRO FORD SALES & SERVICE INC. $55,500.00
BCR AUTOMOTIVE GROUP, LLC D/B/A ROESCH FORD $78,380.00
GROUP C - FORD - CALUMET WRP
METRO FORD SALES & SERVICE INC. $14,315.00
BCR AUTOMOTIVE GROUP, LLC D/B/A ROESCH FORD $22,020.00
GROUP D - CHEVROLET - STICKNEY WRP
NO BIDS RECEIVED
One hundred twelve (112) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
BCR Automotive Group, LLC d/b/a Roesch Ford, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $34,000.00, placing their bid of $31,390.00 approximately 7.7 percent below the estimate.
Metro Ford Sales & Service, Inc., the lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The total estimated cost for Groups B and C of this contract was $110,800.00, placing their bid of $69,815.00 approximately 37 percent below the estimate.
There were no bids received for Group D. Therefore, the contract will be re-advertised for Group D only.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 18-400-11, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales & Service, Inc., in an amount not to exceed $69,815.00.
No bid deposit was required for this contract.
Funds for the 2018 expenditures, in the amount of $7,901.25, are available in Account 101-15000-612860. The estimated expenditures for 2019 are $41,401.25, for 2020 are $41,401.25, and for 2021 are $10,501.25. Funds for 2019, 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 17, 2018